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Presort First Class |
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The Postal Service delivers First Class mail within 2 to 5 business days and the mail will be forwarded or returned to sender if incorrectly addressed (to help keep your lists up-to-date). |
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Presort Standard |
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Presort Standard (bulk mail) is delivered within 7 to 15 business days and is not returned or forwarded if incorrectly addressed or if the recipient has moved. For this reason, we suggest adding “Or Current Resident” or “Or Current Occupant” to all Presort Standard Mailings so that it will be delivered to the address regardless of the name of the person or company occupying that address. |
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Mailing lists must be uploaded in one of the following formats: |
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• Excel (.xls)
• Tab or Comma Delimited Text (.txt) |
• Database (.dbf)
• Comma Delimited (.csv) |
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Almost all database management programs such as Access, Excel, Act, Goldmine, etc. will allow you to export or save your data in one of these formats.
DO NOT upload in Label Format.
Addresses should read across as in the example below:
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| Name |
Address |
City |
State |
Zip |
Company
Title or Current Resident/Occupant
Unit Number
Address 2 |
| John Doe |
123 Main St. |
Anywhere |
FL |
12345 |
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Not acceptable (label formatted):
John Doe
123 Main St.
Anywhere, FL 12345
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If you would like to receive a postcard in the mail be sure to add your own name and address to the mailing list as we do not make changes to your mailing list once it has been received. PLEASE NOTE: Our CASS Certification software will exclude addresses which the Post Office considers undeliverable. |
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| Database Do’s & Don’ts |
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DO keep each field separate. Don’t combine address, city, state, zip into one field.
DO be sure each field contains only the appropriate information (i.e. if a record does not include a company name, leave it blank. Do not use it for some other type of information)
DO include suite, apartment and unit numbers. Be sure to precede with Apt, Suite, Unit, No or #.
DO use column headings to indicate field name
DO include directions such a NW, Southeast, E, etc. You may spell them out or us official abbreviation (visit chart). |
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DO NOT use unofficial abbreviations (visit chart)
DO NOT use locations, such as Corner of First & Main or Gateway Shopping Plaza, instead of actual street addresses.
DO NOT use a # sign at the beginning of an address (Incorrect: #406 E Maple Rd. - Correct: 406 E Maple Road)
DO NOT combine street address and PO Box address in the same field
DO NOT use hyphens, dashes or backslashes in addresses
DO NOT include fields that we will not be using (phone numbers, notes, etc.) |
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© 2005 Print, Promotion, & Design. All rights reserved. riojimmy@yahoo.com |
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